This is how to do - step by step


1. Introductory forms and documentation

Submit the following documents by email to the shipping company's contact person and cfs@dma.dk in pdf format:

 

2. Forms for ship registration

In order to have a ship registered in the Register of Shipping, a number of documents must be filled in and forwarded to the Danish Maritime Authority.             

Read more about how to do here

If in doubt, we recommend that you give the Register of Shipping a call on +45 72 19 60 00.

 

3. Mandatory courses and acquisitions

Already early in the change of flag process, it may be necessary to register the master and the officers for the following courses so that they can subsequently apply for certificates of recognition well in advance:

In addition, the following must be acquired:

  • Danish medicine chest and manuals
    • In principle, all Danish and foreign pharmacies can supply the Danish medicine chest for as long as the medicine and equipment is in accordance with the Danish inventory.   
    • The following manuals: The Maritime Medical Book issued by the Danish Maritime Authority, Inventory-Control document-User guidelines on medicaments and medical equipment as well as the Radio Medical inventory are available from Iver. C. Weilbach, www.weilbach.com 
  • For additional information, please contact Torben Leth, cms@dma.dk.

 

4. Danish certificate of recognition

If your shipping company uses ship's agents, a letter of approval must be forwarded to Customer Service by email bevis@dma.dk, containing information about the ship's agent.

  • Masters
    • Masters are not permitted to navigate on the basis of a Certificate of Receipt of Application (CRA).
    • Documentation of having completed a training programme offered by a training institution approved by the Danish Maritime Authority.
    • If the master's completed training programme is from a training institution that has not been recognised by the Danish Maritime Authority, an operational interview or an assessment is required.
    • The following courses must be completed before a seafarer signs on following a change of flag:
      • Course for persons in charge of medical care on board ships.
      • Danish maritime law for masters.
      • Section 16 course for masters.
      • If the master is Polish, an ARPA course is required.
    • Danish health certificate (also referred to as the "Blue Book").
    • If the master is not from an EU country, the ship concerned must be granted an exemption by the Danish Maritime Authority.

 

  • Officers/crewmembers
    • Danish maritime law for senior officers, except masters. This is not required for watchkeeping navigating and engineer officers.
    • Danish health certificate.
    • Documentation of completed training programme from a training institution recognised by the Danish Maritime Authority.
    • If the officer/crewmember's training programme is from a training institution that has not been recognised by the Danish Maritime Authority, an operational interview or an assessment will be required.
    • All deck officers must forward documentation of GMDSS.
    • If the deck officer is Polish, an ARPA course will also be required.

Questions and guidance, procedures and checklists are available here.

 

Certificate of Receipt of Application (CRA):
In case of pressure of time or if officers or crewmembers have not completed all courses or do not have all documentation ready for a certificate of recognition, a CRA can be issued when applying for a certificate of recognition. In order to be able to issue a CRA, the Danish Maritime Authority must receive all documentation of the officer having been registered for the course required. A CRA is valid for three months and, during this period, all the courses required and any lacking documentation must be brought in order if the crew are to remain on board the ship. CRAs cannot be extended.

Here you can apply for a Danish certificate of recognition

If you have any questions about Danish certificates of recognition/CRAs, please contact Customer Service by email: bevis@dma.dk.

 

5. Minimum safe manning document (MSMD)

In order to be issued with a minimum safe manning document, you must fill in an application form online.

Here you can find information and apply for a minimum safe manning document. 
If the master is a citizen of a country that is not a member of the EU or the EEA, you must also have a special permit. Applications should be forwarded to safemanning@dma.dk.

As regards questions related to safe manning, please contact the Danish Maritime Authority's section for Maritime Regulation and Law by email: safemanning@dma.dk



6. DMLC certificate – part I

You must apply for a DMLC certificate, part I, within a period of six months from the change of flag.

Apply for a DMLC - part 1

 

7. Bunkers certificate

In order to be issued with a bunkers certificate, the shipowner must fill in an application form.

Apply for a bunkers certificate

The application should be forwarded together with a copy of the valid "Blue Card" from the insurance company and proof of payment to: bunkercertifikat@oem.dk.

As soon as the interim certificate of nationality has been issued, the bunkers certificate will also be issued.

 

8. Wreck removal certificate

In order to be issued with a wreck removal certificate, the shipowner must fill in an application form.

Apply for a wreck removal certificate

The application should be forwarded together with a copy of the valid "Blue Card" from the insurance company and proof of payment to: bunkercertifikat@oem.dk.

As soon as the interim certificate of nationality has been issued, the wreck removal certificate will also be issued.

 

9. CLC certificate

In order to be issued with a CLC certificate, you must fill in an application form.

Apply for a CLC certifickate

The application should be forwarded together with a copy of the valid "Blue Card" from the insurance company and proof of payment to: cfs@dma.dk.

As soon as the interim certificate of nationality has been issued, the CLC certificate will also be issued.

 

10. Continuous Synopsis Record – CSR application

Submit initial input form and form 2.

Guidelines and forms related to CSR are available here.

 

11. Permit for a ship radio station

In order to be issued with a call sign and a permit for a  ship radio station, you must fill in and submit the application form for a call sign and an MMSI number for ships. It should be forwarded to the Danish Maritime Authority's Customer Service by email: kc@dma.dk.

Apply for a permit for a ship radio station

 

12. Registration for being able to sign on and sign off seafarers

No later than five wordays after a seafarer has signed on or signed off, the Danish Maritime Authority must be informed about this. You will receive a company number and a password with a view to being able to report the information digitally.

Additional information as well as reporting are available here.


 

13. LRIT Conformance test report

The shipowner must ensure that a new "conformance test report" on LRIT as well as contact details about the CSO are forwarded to the Danish Maritime Authority.

 CONTACT

 
 
72 19 60 00