As a public authority, we process a great deal of information about both businesses and natural persons. If you are a natural person or a sole proprietorship and you send us information about yourself, other persons or your business, the information that you submit to us will be personal data.
Under a number of different law provisions, we have the right and duty to process personal data as part of our general case processing. We have a duty to register such data according to the Danish Public Administration Act, and we have a duty to keep the registered information in compliance with the Danish Act on Archiving. This means, for example, that we can only delete information to the extent that it is in accordance with the Danish Act on Archiving.
The Danish Maritime Authority are processing personal information under the authority of the following acts
In relation to actual casework, or as part of specific projects, the DMA are obliged to process personal information according to article 6 in the General Data Protection Regulation (GDPR).
Issuing of certificates for seafarers, casework according to public healthcare insurance, sickness benefit, MLC-complaints and registra-tions regarding accidents
For the use of issuing of certificates of competency and other certificates, casework according to payment of public healthcare insurance, sickness benefit, complaints regarding employment and other registration regarding accidents, the DMA are processing personal data under the authority of several acts, including the consolidated act on safety at sea and the consolidated act on the manning of ships.
The orders include the order on qualification requirements for seafarers and fishermen and on certificates of competency and proficiency, order on certificates of competence etc., order on certification requirements for masters of certain enginedriven pleasure craft with a hull length below 15 meters, order on regulations for preventing collisions at sea, order on tests and certificates for yachtsmen, order on sickness benefits for seafarers, order on maternity or paternity benefits for seafarers, order on the special health insurance scheme for seafarers, etc., order on seafarers’ hours of rest, order on the employer’s obligation to conclude a written contract with the seafarer on the conditions of employment and the order on complaints on board Danish ships.
In some cases the DMA are passing on information to teachers, possible employers and job centres in relevant local authorities. In some cases, we also transfer personal data to India in the process of issuing certificates.
Cases of inspection, issuing of certificates, examination in connection to courses or follow-up on accidents on board ships.
In connection to cases of inspection, issuing of certificates, examinations in connection to admission on courses or as a part of the DMA’s follow-up on accidents on board ships, the DMA may process personal data in accordance with a number of different orders, including order amending order on courses and certificates for medical caretakers on board ships.
In connection with diving operations, the DMA are processing personally identifiable data in accordance with consolidated act on diving operations and diving equipment, etc., order on medical examinations of divers, consolidated act on the manning of ships, notice A from the DMA, including IX B, technical regulation on occupational health in ships, order on the reporting of marine accidents, deaths and incidents at sea.
Bankruptcy and refund of sums, expenses, etc.
Regarding bankruptcy and the refund of sums and expenses, or in connection to you paying an amount to the DMA, we may process and register information according to the order on the accountancy of the state etc., and the law on collection depth to the government.
Salvage money, marking contracts and invoicing of lighthouse work
In according to requests regarding payment of salvage money, contracting regarding markings and work related to lighthouses in Greenland, the DMA may process information in accordance with the order on salvage money etc. for driven away seamarks.
Regarding marking contracts and invoicing of work related to lighthouses, the processing of information is necessary in respect of the fulfilment of the contracts witch the DMA has agreed upon in this matter, compared to article 6 in the General Data Protection Regulation.
The registers of shipping
The registers of shipping is a department under the DMA. The registers has the right and duty to process personal data for different purposes, e.g. for the use of admission of ships in the Danish registers of shipping, the charge of duty and regarding the notice of different rights, such as mortgage.
The above mentioned information are processed in respect of the mer-chant shipping act, chapter 2 regarding the registration of ships in the registers of shipping, order on ship registration and consolidated act on the Danish International Register of Shipping.
We also process personal data in other contexts, for example if we assist citizens and businesses in solving service assignments. In such situations, we will obtain consent for the processing. Such consent can always be withdrawn, after which we delete the information. If the consent is not withdrawn, we will delete the information once we have completed the assignment.
Irrespective of the type of processing, with a few particular exceptions, you are entitled to request us for access to the information we process about you, and you can ask us - to the extent that it is not contrary to other legislation - to rectify information, erase information or completely cease processing your data.
All information that we receive is kept on a server in Denmark, and in a review of our systems and through instructions to our employees we have taken steps to ensure that we protect all information as well as possible.
Contact information and complaints
If you have any questions or if you want to get access to the information we hold about you, you can contact the Danish Maritime Authority by writing to email@example.com to the address Caspar Brands Plads 9, DK-4220 Korsør, Central Business Registration CVR no.: 29831610. You can also call us at +45 72 19 60 00.
If you want to send us an email that contains sensitive information or your civil registration number, we will urge you to send the e-mail from your e-Boks.
You can contact our Data Protection Officer at the following email: DPO@em.dk or by calling him on +45 33 92 33 50.
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Links to other websites
To the extent that there are links on our website to other websites, we encourage you always to read the policies of these websites on the protection of personal data and other relevant policies, before you proceed to the website.