Seagoing service


Seagoing service

​​​​​As a seafarer, you are responsible for recording your seagoing service before applying for certificates. Here, you can read more about seagoing service and find guidelines for how to record your seagoing service.

What is seagoing service?

Seagoing service is the period for which you have signed on board a ship as a seafarer. Seagoing service is used as the basis for the issuance of certificates of competency and certificates of proficiency. You can record your seagoing service on My page.

Log in to "My page"

You must log on by means of NemID. Foreign seafarers and others not having a NemID can log in by means of a user name/password. Subsequently, you need to contact the Danish Maritime Authority by telephone, +45 72 19 60 15, in order to have your information connected to your user profile.

Why must I record my seagoing service?

Shipowners are no longer obliged to report the signing on and signing off of seafarers. Seagoing service that has been reported by shipowners will be listed in your overview. If the seagoing service does not figure on your overview, the Danish Maritime Authority has not received a report. Therefore, you must type in any missing periods of service – compare with your discharge book/record of seagoing service.

You can report each individual signing on and off or for a total period. If you record your seagoing service for a total period, you yourself must state the effective seagoing service.

When am I required to report my seagoing service?

You are not required to report seagoing service on an ongoing basis. You may choose not to report your seagoing service until immediately prior to an application for a new certificate.

Documentation of seagoing service

When you have recorded your seagoing service and applied for a certificate, you may be subjected to control. This means that you must document the periods of signing on and signing off recorded on "My page" to the Danish Maritime Authority before it is possible to issue you with a certificate. Documentation is uploaded on "My page".

Acceptable as documentation is a record of seagoing service or a copy of your discharge book.

You can use the Danish Maritime Authority's template for a record of seagoing service. In case other templates are used, they must as a minimum contain the same information. The record of seagoing service is not to be signed by the seafarer himself; rather, the shipowner, the employer or the master is required to sign it.

Seagoing service as navigator

When you as a navigator need seagoing service, to obtain and maintain your evidence, the seagoing service must be in ships of 20 GT or more. In addition, it is essential whether the ship operates in near coastal waters or world wide.

The highest level of certificate as a navigator, master, is obtained by either 36 months of seagoing service as watchkeeping officer, or,
24 months, of which 12 are obtained as chief mate.

In this context, only seagoing service on ships of 500 GT is qualifying.

Seagoing service as engineer

When you, as an engineer, need seagoing service, in order to obtain and maintain your certificates, the seagoing service must be on ships with a propulsion power of 750 kW or more.

The highest level of certificate as engineer, chief engineer officer, is obtained by 36 months seagoing service as watchkeeping engineer in ships of 750 kW or more, or,

24 months, of which 12 are obtained as 1st engineer in ships of 3,000 kW or more.

Seagoing service in Danish or foreign ships

Seagoing service is qualifying regardless of whether it is obtained in Danish or foreign ships. However, there are some practical differences.

When you record your seagoing service, you can not search and find foreign ships, you will have to enter the ship's information yourself. This is because the Danish Maritime Authority does not have a register of foreign ships.

When you apply for certificates of where your seagoing service in foreign ships must qualify, you may be asked for additional documentation about the ship, for example the ship's Minimum Safe Manning.

This is to ensure that the seagoing service obtained onboard that ship qualifies for the certificate applied for.

Frequently asked questions on seagoing service (FAQ)

Below we will try to answer some of the questions we are regularly asked regarding seagoing service.

Further assistance

Further assistance is available from "My page" under Help. We have also made four video guidelines that will guide you fast through the functions. See these below under "Related contents".

My locked seagoing service is incorrect - how do I correct this?

In case of incorrect seagoing service, you are to write an email to bevis@dma.dk, stating the incorrect seagoing service and attaching documentation of the correct seagoing service; subsequently, your seagoing service will be corrected by an employee at the Danish Maritime Authority.

In connection with future email enquiries, please leave out sensitive information, such as your social security number, since the internet connection is not encrypted. However, if you do submit documentation containing your social security number, please cover the last four digits.

Why has the ships name changed?

If you have recorded seagoing service on a Danish ship, you might experience that the ships name changes, after you have served on it.

The seagoing service you record is connected to the ship in the Danish Ship Register, in our system.

This means that if the ship is renamed, it will also change the name in your records.

Seagoing service as pilot

If you are a pilot at a pilotage, you can maintain your certificate as a navigator. This presupposes that you have a valid Danish pilot certificate, or an equivalent foreign certificate.

365 pilot days (365 calendar days where pilotage has been carried out on board a ship) are required within the last 5 years.

If you are employed by a Danish pilotage company, the Danish Maritime Authority has information on the status of your pilot certificate and your completed pilotages in Danish waters and to Danish ports.
If not, this part of your application for a certificate of competency will require your documentation for certification and pilotage.

It is not possible to upgrade a certificate of competency solely on the basis of pilotage. You can only have your current certificate renewed.

Seagoing service on offshore units without own propulsion

When it comes to seagoing service on offshore units, a distinction is made between whether the unit has its own propulsion or not. By offshore units without own propulsion is meant drilling rigs, drilling platforms, jack-ups and the like.

If you serve on an offshore unit without
own propulsion, the seagoing service cannot be equated with the seagoing service on a merchant ship.

But,
If a certificate of competency is required for the position on board, the seagoing service will normally be equated with service on a merchant ship.

In both cases, it will be decisive which position the seagoing service is obtained in, and depend on an individual assessment of the case.
In most cases, additional documentation will be required, i.e. Minimum Safe Manning or an employer declaration.

In addition, you should be aware that service in offshore units without own propulsion is not included in the upgrade of certificates.

Seagoing service on offshore units with own propulsion

When it comes to seagoing service on offshore units, a distinction is made between whether the unit has its own propulsion or not. By offshore units with own propulsion is meant drilling vessels, FPSO and the like.

If you serve on an offshore unit with own propulsion, the seagoing service will normally be equated with service on a merchant ship.

It will be decisive which position the seagoing service is obtained in, and depend on an individual assessment of the case.
In most cases, additional documentation will be required, i.e. Minimum Safe Manning or an employer declaration.

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Seafarers, Certification and Social Affairs
Beviser
+45 72 19 60 15