When a ship registered in a Danish ship register changes owner, this must be notified to the Register of Shipping. Similarly, if the ship is to be deleted from a Danish ship register, this must be notified.
You report a transfer of ownership by sending a document of title, usually a Bill of Sale.
Document of title
The document of title must meet the following requirements:
- The document must be the original document
- The document must be in Danish. The Register of Shipping usually also accepts documents in Swedish, Norwegian or English.
- Documents in other languages must be translated by an official translator into Danish or English. The original translation must be sent together with the original document of title.
- The document must uniquely identify the ship
- The document must state how many shares of the ship are to be transferred. For example, 100/100 is the whole ship. If half of the ship is sold, this is indicated by 50/100.
- The date of transfer must be stated in the document of title, or a copy of a Protocol of Delivery and Acceptance may be submitted.
- The document must be signed by the seller and include the date of signing.
- The seller’s signature, the legal capacity of natural persons and the signing powers of legal persons as well as the date of the seller’s signature must be certified by two attesting witnesses, a Danish lawyer or notary public. Attesting witnesses who are not Danish citizens must submit a copy of their passports.
- All signatures must be repeated in block capitals, typescript, by a stamp or the like
- If the seller is a company, the title document must be signed in accordance with the company’s signing authority rules. In respect of Danish companies, the authorised officers and signing authority rules are documented by a transcript from the Danish Central Business Register (CVR). If the seller is a foreign company, the signing authority can be documented, for example, by the notary public attesting to the signing authority of the signatory. If the document is signed on the seller’s behalf under a power of attorney, the original power of attorney must be sent to the Register of Shipping. If the seller is a company, the power of attorney must have been issued in accordance with the company’s signing authority rules, see above.
- If the seller is two or more legal persons, each legal person must sign the Bill of Sale.
Read more about the requirements for documents of title.
You can use one of the forms below as the document of title. The original completed and signed form must be sent to the Register of Shipping.
If the seller signs under a power of attorney, the original power of attorney must be submitted.
If the owner of the ship is subject to insolvency proceedings, e.g. bankruptcy or liquidation, or is a decedent estate, a Bill of Sale must be submitted – in addition to various original certificates – in order to register the transfer of ownership.
If two companies merge, the continuing company must be registered as owner of the ship. This means sending an original application for registration to the Register of Shipping, and the merger must be verifiable by a search in the Danish Central Business Register. Alternatively, a Bill of Sale may be submitted.
In the case of a demerger, an original application for registration of a new owner must be sent to the Register of Shipping, and the demerger must be verifiable by a search in the Danish Central Business Register. Proof that the ship now has an additional owner is required, for example in the form of a demerger plan or a Bill of Sale.
Application for registration of owner
In connection with a transfer of ownership, the buyer must be registered as a company in the Register of Shipping – even if the buyer is a private individual. Different company applications exist for different types of ownership:
The forms are available at virk.dk. Remember to have your NemID at the ready. Complete and sign the form digitally or print and sign it manually. In the latter case, send the original form to the Register of Shipping by post. If you are a foreigner or otherwise do not have NemID, you can complete the individual forms, print and sign them. Alternatively, you may authorise someone who has NemID to complete the form on your behalf and then send the original power of attorney to the Register of Shipping.
Bankruptcy or other proceedings (except decedent estates)
If your estate is subject to insolvency proceedings for the purpose of:
- Debt rescheduling
- Contractual arrangement with creditors
- Compulsory arrangement with creditors
- Reconstruction proceedings (previously called suspension of payments)
- Liquidation of companies
– you must notify the Register of Shipping when the proceedings commence. The Register of Shipping will enter in the ship record that estate administration has commenced.
While bankruptcy or reconstruction proceedings are pending, the administrator has the power to deal with the ship. In the case of liquidation – voluntary or compulsory – the liquidator has that power. In the case of debt rescheduling and compulsory arrangements, you as owner retain the power to deal with the ship. In the case of contractual arrangements with creditors, it depends on the arrangement made.
In the case of bankruptcy, debt rescheduling, contractual or compulsory arrangements or reconstruction by court order, the Register of Shipping must be notified. We must receive an original transcript of the records of proceedings signed by the court. Alternatively, you can request the court to send the transcript to the Register of Shipping via the court’s e-Boks.
If a solvent company enters into liquidation proceedings, you need not notify us. If the company is subsequently dissolved and the ship changes owner, the Register of Shipping must receive an original certified transcript from the Bankruptcy Court or a transcript via the court’s e-Boks. At the same time, the Register must be notified of the new owner. If the ship is to be deleted from the Register, this must be notified.
Note – as from 1 March 2018, the Register of Shipping will delete pleasure craft of less than 20 GT on its own initiative if the ships are free from registered mortgages and encumbrances.
Transfer of ownership in case of death and administration of estate
If the owner of a registered ship dies, the ship is included in the deceased’s estate. The estate may be administered by the court or out of court by the beneficiaries.
Administration by the court
The Probate Court or the administrator must notify the Register of Shipping if the estate is administered by the court. The certificate of representation issued by the court must be sent to the Register of Shipping either as an original physical document or directly via the court’s e-Boks. The Register of Shipping will then make an entry of the administration of the estate in the ship record. In the case of administration by the court, the administrator has the power to deal with the ship. If the ship is sold before the administration of the estate has been completed, the administrator must issue a Bill of Sale.
Administration out of court
- Only one beneficiary
If the estate is released to you, and you only, according to the certificate of representation, you only have to register the certificate of representation on the ship record. You will then be registered as the new owner of the ship. In that case, the original certificate of representation must be presented to the Register of Shipping. You can send the certificate to the Register either as an original physical document or via the court’s e-Boks.
- Two or more beneficiaries
If there are more than one beneficiary of the estate and the ship is to be transferred to one or more beneficiaries, they must all declare who will take over the ship. If the ship is to have several owners, they must all declare how many shares the individual beneficiary will acquire. The certificate of representation and the signed and dated declarations of all beneficiaries must be sent to the Register of Shipping either as original physical documents or via the court’s e-Boks. The Register of Shipping will then register the new owner(s). Alternatively, all beneficiaries may sign an executor’s assent to be sent to the Register of Shipping as an original document together with the original certificate of representation.
Resale of ship
If you as beneficiary/beneficiaries sell the ship in full or in part before the estate is finalised to someone who is not a beneficiary, the transfer of ownership cannot be registered in the basis of the certificate of representation alone. In that case, you must submit both the certificate of representation and the Bill of Sale. You can send the certificate of representation to the Register of Shipping either as an original physical document or via the court’s e-Boks. The original Bill of Sale must be sent to the Register of Shipping.