1

Necessary in order to make the notification

The following are necessary in order to make the notification:

  • MitID to be able to log into DSRG.

  • Basic technical information concerning the size of the ship

  • The ship's ship register number, if the ship has been registered in the Danish ship registers DAS, DIS or
    FTJ before and it is now to be resumed again

  • Ship identification information:
    o Ship name, home port, type, etc.

  • Notation information
    o Registration period start date
    o Registration period end date
    o Period of charter-party
  • The following documentation, which must be uploaded during the report:
    o Bareboat charter-party
    o Statement of foreign owner
    o Consent from any rights holders

  • Information on chartering conditions for relevant parties

    o For charterers of the type person:
    - First name
    - Last name
    - Email-address*
    - Address*
    - Birthday*

    o For charterers of the type company:
    - CVR-number

    - Information regarding the authorized signatory / person authorized to sign for firm
    • First name
    • Last name
    • Email-address*
    • Address*
    • Birthday*

  • Technical information on the ship in the form of either A) or B):
    o If the ship has not yet been measured: information on the authorized tonnage measurer or classification society
    invited to perform and enter the technical information about the ship
    o B) If the ship has already been measured by an authorized tonnage measurer or classification society: An
    international tonnage certificate, delivered by the authorized tonnage measurer or classification society, which
    can be attached to the report

  • Information about the ship's history


*First name and last name are always necessary to enter on each party. Email address, residential address and date of birth are
necessary if a party is to be invited to sign digitally via MitID.

 

 

 

 

2

Start report

Once you have logged in, you will be met by the view below.

You will have to click the “Ships” icon in the menu to the left.

 


Menu for Digital Ship Registers self-service


You need to click "add ship" to begin a ship registration.

 


How to add or search a ship

 

 

 

 

 

 

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Step 1: Selection of register

Choose the use of the ship from the dropdown menu.

 


Step 1: Selection of register for registration of ship


The system now offers several options.
For each option, select the desired one until the system shows which register or registers the ship can be registered in.


Choose the desired register: ”Bareboat registration in DIS” eller ”Bareboat registration in DAS”.

 


Step 1: Selection of register

 

 

 

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Step 2: Ship identification

 

Fill in the following fields, which are required:

• Name of ship
• Port of registry
• Gross tonnage GT (EU)
• Net tonnage NT (EU)

Choose type of use of the ship in the dropdown field “Type of use”.
A value can be entered in the following fields:
• Foreign register
• Foreign signal letters

 


Step 2: Ship identification

 

Choose ”Yes” or ”No” for the following:

• Is the ship newly built?


If it is chosen that the ship is newly built, choose whether it is built by more than one builder.

The system now offers the possibility to fill in information about one or more builder.

Fill in information about builder(s) by clicking on "Find builder".

 


Step 2: Ship identification


Follow the instructions in the dialog box and select the desired builder.

 


Step 2: Ship identification

Fill out build number and year of build, after which it will be possible to continue to the next step.

Click ”Next”.

 


Step 2: Ship identification

 

 

 

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Step 3: Notation

Enter a date for when the bareboat-in period should start (no earlier than today's date) in the field "Registration period start".


Enter a date for when the bareboat-in period ends (Max 5 years from start date) in the field "Registration period end".

Indtast løbetiden for certepartiet i feltet ”Certepartiets løbetid”.
Enter the period of bareboat-charter party in the field “period of bareboat-charter party”.

 


Step 3: Notation


Under ”Charterer” Choose ”Company” or ”Person” next to type and fill in the required fields as directed.

 

 

 

5.1

Company

For "Company", the company must be searched by clicking on the "Find company" button,
after which a dialog box opens where you can search the company.


Step 3: Notation: Find company

 

If it is desired that the company's signatory must sign digitally via MitID employee signature,
then the following information must be filled in on the signatory:
• First name
• Last name
• Email

If you also choose to fill in the following information, the signatory can sign via login with their private MitID:
• Adress
• Birthday

The following information may be filled in:
• Phone number


If there are several signatories, click on "Add authorized signatory / Person authorized to sign for firm" and fill in the fields as
described above for each eligible person desired to be added.

 


Step 3: Notation: Add authorized signatory / person authorized to sign for the firm


If you want to remove a signatory, click on "Remove this authorized signatory / Person authorized to sign for the form".

 

 


Step 3: Notation: Delete authorized signatory / Person authorized to sign for the firm

 

If it is desired that the signatory should not be invited digitally, but that an analogue power of attorney should be attached instead,
check the box besides “I attach power of attorney, because it is not possible to invite for digital signing.

Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register."


Click "+Add charterer" for each charterer on the ship.

 


Step 3: Notation: Add charterer

 

 

 

5.2

Person

For "Person" first consider whether the person is Danish or non-Danish nationality.

Next, the following information must be filled in:
• First name
• Last name
• Email
• Address
• Birthday

The following information may be filled in:
• Phone number

 


Step 3: Notation: Add charterer


Once all required fields have been filled in, it becomes possible to invite anyone who needs to sign digitally
by clicking on "Invite for signature".
If it is decided that a power of attorney must be attached for all parties, the button's label will be "Save and verify".

 

 

 

5.3

Non-danish charterer

If the charterer if non-danish Then the following information must be entered for the charterer:

• First name
• Last name
• Address
• Country of residence
Fill in the above information for the charterer.

 


Non-danish charterer


Because the charterer is non-Danish, the activity and establishment requirements must be met.
If these are met, tick "The activity and establishment requirements have been met".

 


The activity and establishment requirements must be met by a non-Danish charterer or owner


Click "Save and Verify".

 


The activity and establishment requirements must be met by a non-Danish charterer or owner


It will now be possible to attach the necessary documentation for the activity and establish requirements.

Click ”Upload documentation”.

 

 


Upload documentation


Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

 


Upload documentation

When all files to be uploaded have been added to the list, click "OK".

 


Upload documentation


The system displays the list of documents to be attached to the report.

Click "Upload attached documents".

 


Upload documentation


The system will show that the upload of the file(s) has been completed and it is now possible to click "Next".

 


Step 3: Notation: Next enables to proceed to the next step

 

 

 

 

5.4

Invite to sign digitally

 

Click ”Invite to sign” / ”Save and verify” and the system will send an email to the parties who need to sign digitally.

As soon as all parties who are going to sign digitally have signed or it has been decided that a power of attorney
must be attached for all parties, it will be possible to upload documentation.

 


Step 3: Notation: Invite to sign digitally


All fields are locked for editing and the system shows who needs to sign digitally.

If errors have been discovered in the entered information, it is possible to withdraw the invitations,
correct and invite again. This can be done by clicking on the "Withdraw invitations" button.

 


Step 3: Notation: Withdraw invitations


Open the report again, once all parties have signed digitally.

 


NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the report can continue as soon as all parties' tasks have been
completed.

 

 

 

 

5.5

Attach power of attorney

 

If there are parties for whom a power of attorney must be attached, it will be possible to upload attachments to the report.

Click "Upload documentation".

 


Step 3: Notation: Upload documentation


Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.


Step 3: Notation: Upload documentation


When all files to be uploaded have been added to the list, click "OK".

 


Step 3: Notation: Upload documentation


The system displays the list of documents to be attached to the report.

Click "Upload attached documents".

 


Step 3: Notation: Upload documentation

The system will show that the upload of the file(s) has been completed and it is now possible to click "Next".

 


Step 3: Notation: Next enables to proceed to the next step

 

 

 

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Step 4: Charter-party

At this stage, the bareboat charter-party must be uploaded.


Click ”Upload documentation”.

 


Step 4: Charter-party


Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

 


Step 4: Charter-party: Upload documentation


When all files to be uploaded have been added to the list, click "OK".

 


Step 4: Charter-party: Upload documentation


The system displays the list of documents to be attached to the report. Click "Upload attached documents".


Step 4: Charter-party: Upload documentation


The system will show that the upload of the file(s) has been completed and it is now possible to click "Next".


Step 4: Charter-party: Next enables to proceed to the next step

 

 

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Step 5: Technical data

Technical data for a ship must be provided by uploading an international tonnage certificate if the ship has already
been measured by an authorised classification society.

Click ”Upload documentation”.

 


Step 5: Technical data: Upload international tonnage certificate


Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

 


Step 5: Technical data: Upload international tonnage certificate


When all files to be uploaded have been added to the list, click "OK".

 


Step 5: Technical data: Upload international tonnage certificate


The system displays the list of documents to be attached to the notification. Click "Upload attached documents".


Step 5: Technical data: Upload international tonnage certificate

 

The system will show that the upload of the file(s) has been completed.

 


Step 5: Technical data: Upload international tonnage certificate


A message can be added to the Danish Maritime Authority before the report is sent to manual processing.


If desired, enter the message in the field "Write message or comment here..." and click "Add Message".


Click on ”Send to manual processing” when the case is to be sent for manual processing by the Danish Maritime Authority.

 

 


Step 5: Technical data: Upload international tonnage certificate

The report must now be processed by Ship Survey, Certification and Manning in the
Danish Maritime Authority before the report can continue.

Open the report again when Ship Survey, Certification and Manning has processed the report. If the report is approved,
the report will automatically proceed to the next step.

 


NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the review can continue as soon as all parties' tasks have been
completed.

 


Step 5: Technical data: The report is awaiting Ship Survey, Certification and Manning

 

 

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Step 6: Registration

At this step, it is possible to verify all entered information before the report is sent for manual
processing by the Danish Maritime Authority.

Under "Confirm and send the report", it is possible to unfold an accordion for each step as well as any
messages sent to and received from the Danish Maritime Authority during the report.

 


Step 6: Registration: Accordions that sums up the entered information


It is possible to upload additional documentation.

 


Step 6: Registration: Upload of additional documentation


It is possible to mark, that the report is interdependent on other reports, and that these should be registered simultaneously.

 


Step 6: Registration: Interdependent reports

 

It is possible to add message(s) to the Danish Maritime Authority.

 


Step 6: Registration: Message(s) to the Danish Maritime Authority

Click on ”Request registration” to send the report to manual processing by the Ship Registry at the Danish Maritime Authority.

 


Step 6: Registration

 

The report has now been sent for manual processing at the Ship Registry at the Danish Maritime Authority and you can log out and
close your window in the self-service or go to the front page and start a new registration. If the case is approved, the notification will
automatically proceed to the next step.

 

 


NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the review can continue as soon as all parties' tasks have been
completed.

 

 

 

 

 

 

 

 

 

 

 

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Step 7: Carving/Marking information

 

Enter where on the ship the signal letters are marked in the field under "Carving/Marking information".

 


Step 7: Carving/Marking information


Click on ”Generate certificates”.

 


Step 7: Carving/Marking information

 

 

 

 

 

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Step 8: Certificates

At this stage it is possible to download the Certificate of Nationality of the ship.

 


Step 8: Certificates: Download Certificate of Nationality


It is possible to request a CSR Report to be issued by clicking “Yes” under “Should a CSR Certificate be issued?”

 

 

 

 

10.1

Request new CSR Report to be issued

Click on ”Download CSR-form” if you have not already completed the required form.

 


Step 8: Certificates: Request a new CSR Report to be issued


Fill out the form.


Upload documentation by clicking on "Upload CSR here".

 


Step 8: Certificates: Request a new CSR Report to be issued


Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

 


Step 8: Certificates: Upload documentation


When all files to be uploaded have been added to the list, click "OK".

 


Step 8: Certificates: Upload documentation


The system displays the list of documents to be attached to the notification. Click "Upload attached documents".

 


Step 8: Certificates: Upload documentation


The system will show that the upload of the file(s) has been completed.


Step 8: Certificates: Upload documentation


It is possible to add message(s) to the Danish Maritime Authority.

Click "Send to manual processing".

The reviewer will be notified by the Danish Maritime Authority when the report has been processed.

 


Step 8: Certificates

 

 

10.2

Order certificate of registration

 

At this step, it is possible to order a certificate of registration for the ship.

This is also possible from the detailed view of the ship in the Self-Service.


Next to "Certificate of Registration" click on "Order registration certificate".

 


Step 8: certificates: Order registration certificate