Bareboat-out registration

Necessary in order to make the notification

The following are necessary in order to make the notification:

MitID to be able to log into DSRG.
Register identification
o The foreign register
o The foreign signal letters (Optional)
Notation information
o Registration period start date
o Registration period end date
o Period of charter-party
The following documentation, which must be uploaded during the report:
o Bareboat charter-party
o Statement of foreign owner
o Consent from any rights holders
Information on ownership of relevant parties
o For owners of the type person:
 Nationality
 Email-adress*
o For owners of the type company:
 Information regarding the authorized signatory / person authorized to sign for firm
• First name
• Last name
• Email-address*
• Address*
• Birthday*

* First name and last name are always necessary to enter on each party. Email address, residential address and date of birth are
necessary if a party is to be invited to sign digitally via MitID.

Start the report

Once you have logged in, you will be met by the view below. You will have to click the “Ships” icon in the menu to the left.

^{Menu for Digital Ship Registers self-service}

You must click on "Find ship" to find a ship that is already registered or about to be registered in one of the Danish ship registers.

^{How to add or search a ship}

Enter the signal letters of the ship for which changes are desired.

Press ”Enter” on the keyboard or click "Find ship". If there are multiple results, select the correct one from the list.

^{Find ship via signal letters}

Click ”Start registration of bareboat charter-out here” to start a bareboat-out report.

^{Detailed view of ship}

Step 1: Register identification

Select the foreign register to which the ship is to be bareboated in the dropdown menu "The foreign register".

It is optional to enter the ship's foreign signal letters.

^{Step 1: Register identification}

Click ”Next”.

^{Step 1: Register identification}

Step 2: Notation

Enter a date for when the bareboat-out period should start (no earlier than today's date) in the field "Registration period start".

Enter a date for when the bareboat-out period ends (Max 5 years from start date) in the field "Registration period end".

Enter the period of bareboat-charter party in the field "Period of bareboat-charter party"

^{Step 2: Notation}

Under "Owner(s)" all owners on the ship are shown.
Fill in the required fields for all owners.

It is now possible to either invite for digital signing or to attach a power of attorney for each of the owners.

Click on "Invite for signature" / "Save and verify" and the system will send an email to the parties who need to sign digitally.

As soon as all parties who are going to sign digitally have signed or it has been decided that a power of attorney
must be attached for all parties, it will be possible to upload documentation.

^{Step 2: Notation: Invite to sign digitally}

All fields are locked for editing and the system shows who needs to sign digitally.

If errors have been discovered in the entered information, it is possible to withdraw the invitations,
correct and invite again. This can be done by clicking on the "Withdraw invitations" button.

^{Step 2: Notation: Withdraw invitations}

Open the report again, once all parties have signed digitally.

NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the report can continue as soon as all parties' tasks have been
completed.

4.1

Attach power of attorney

If there are parties for whom a power of attorney must be attached, it will be possible to upload attachments to the report.

Click "Upload documentation".

^{Step 2: Notation: Upload documentation}

Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

^{Step 2: Notation: Upload documentation}

When all files to be uploaded have been added to the list, click "OK".

^{Step 2: Notation: Upload documentation}

The system displays the list of documents to be attached to the report. Click "Upload attached documents".

^{Step 2: Notation: Upload documentation}

The system will show that the upload of the file(s) has been completed and it is now possible to click "Next".

^{Step 2: Notation: Next enables to proceed to the next step}

Step 3: Charter-party

At this stage, the bareboat charter-party must be uploaded.

Click ”Upload documentation”.

^{Step 3: Charter-party}

Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

^{Step 3: Charter-party: Upload documentation}

When all files to be uploaded have been added to the list, click "OK".

^{Step 3: Charter-party: Upload documentation}

The system displays the list of documents to be attached to the report. Click "Upload attached documents".

^{Step 3: Charter-party: Upload documentation}

The system will show that the upload of the file(s) has been completed and it is now possible to click "Next".

^{Step 3: Charter-party: Next enables to proceed to the next step}

Step 4: Registration

At this step, it is possible to verify all entered information before the report is sent for manual
processing by the Danish Maritime Authority.

Under "Confirm and send the report", it is possible to unfold an accordion for each step as well as
any messages sent to and received from the Danish Maritime Authority during the report.

^{Step 4: Registration: Accordions that sums up the entered information}

It is possible to mark, that the report is interdependent on other reports, and that these should be registered simultaneously.

^{Step 4: Registration: Interdependent reports}

It is possible to add message(s) to the Danish Maritime Authority.

^{Step 4: Registration: Message(s) to the Danish Maritime Authority}

Click on ”Request registration” to send the report to manual processing by the Ship Registry at the Danish Maritime Authority.

^{Step 4: Registration}

The report has now been sent for manual processing at the Ship Registry at the Danish Maritime Authority and you can log out and
close your window in the self-service or go to the front page and start a new registration.

If the case is approved, the notification will automatically proceed to the next step.

NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the review can continue as soon as all parties' tasks have been
completed.

^{Step 4: Registration: The report is awaiting the Ship Registry}