1

Necessary in order to be able to do the report

The following is necessary in order to be able to do the report:

 

  • MitID to be able to log into DSRG

  • Information about the mortgage right:
    o Amount
    o Currency

  • The following information about relevant parties of the person type:
    o First name
    o Last name
    o Email-address*
    o Address*
    o Birthday*

  • The following information about relevant parties of the company type:
    o Information regarding the authorized signatory / person authorized to sign for the firm:
    - First name
    - Last name
    - Email-address*
    - Address*
    - Birthday*


*First name and last name are always necessary to enter on each party. Email address, residential address and date of birth are
necessary if a party is to be invited to sign digitally via MitID.

 

 

 

 

2

Start reporting

Once you have logged in, you will be met by the view below. You will have to click the “Ships” icon in the menu to the left.

 

 
Menu for Digital Ship Registers self-service


You can click on "Find ship" to find a ship that is already registered or about to be registered in one of the Danish ship registers.

 
How to add or search for a ship

 

Enter the signal letters of the ship for which changes are desired.

Press ”Enter” on the keyboard or click "Find ship".

If there are multiple results, select the correct one from the list.

 


Find ship via signal letters


Click on "Mortgages" to see a list of the registered rights on the ship.


Detailed view for ship

 

Click on the pencil icon next to the mortgage you want to change.

 


This is how to start a mortgage change flow

 

 

3

Step 1: Add ships

If other ships are to be covered by the registration, enter the ship's signal letters in the text
field "Enter the signal letters of the ship”.

 


Step 1: Add ships


Once the signal letters have been entered, click on "Add ship".


Add ships

 

The added ship now appears on the page.

 


Add ships


Once all the ships to be covered by the registration have been added, click "Next".

 


Add ships

 

 

4

Step 2: Information

Owner mortgage

Fill out the following required fields:

  • Amount
  • Currency
  • Mortgage with right to be advanced

    You can fill out information in the following optional fields:
  • Interest rate (in %)
  • Addition of interest term
  • Interest rate variable
  • Installment or terms payment
  • Date of interest
  • Special terms and conditions

 

Interest rate, payment and installment terms are filled out by selecting in the dropdown menus ”Type of loan” and ”Type of interest
rate”. If ”Interest rate variable” is filled out, the field ”Type of interest rate” will be locked and thus not required.

 


Interest rate, payment, and installment terms

If respect of future mortgage is to be added, click on the box to show a check mark.
After that, a text field will appear in which information about the respected future mortgage can be entered.

 


Respect of future mortgage

 

 

4.1

Issuer of an owner's mortgage

 

The issuer's e-mail must be stated if their nationality is Danish, unless POA is to be used for this party and the
following is ticked: "I attach power of attorney, because it is not possible to invite for digital signing. Please note,
that if you attach a power of attorney, the documentation must be approved by the Ship Register.".

 


Issuer of an owner’s mortgage

To remove an issuer, tick: ”Included as a part in the registration”.

 


Remove issuer of a owner’s mortgage


To add the issuer, click on "Select owner" – After this, a dropdown menu with the ship's owners will appear.

 


Choose an issuer


When the issuer is selected, it appears on the page. The issuer's nationality and e-mail must be filled in, unless the check mark is
ticked for: " I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a power of
attorney, the documentation must be approved by the Ship Register.".

 


Issue

If you want to delete the issuer, click on "Remove issuer".

 


Remove issuer

 

 

4.2

Receiver of judicial notice

To add a receiver of judicial notice, click on “add receiver of judicial notice”.

 


Add receiver of judicial notice


The authorizations of the recipient of judicial notice are indicated by clicking next to one of the following authorizations:

 


Choose authorizations


It is required that the type of creditor is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".

 


Receiver of judicial notice


If the receiver of judicial notice is a company, the company is searched by clicking on the "Search company" button,
after which a dialog box opens where you can search the company.

 


Find company


If the receiver of judicial notice is a person, the nationality must be stated, this is done by clicking on the menu
under "Nationality" and then selecting "Danish" or "Non-Danish"

 


Receiver of judicial notice’s nationality


If the receiver of judicial notice is Danish, the first name, last name, address, e-mail, and date of birth must be filled in.
Unless ticked off: " I attach power of attorney, because it is not possible to invite for digital signing. Please note,
that if you attach a power of attorney, the documentation must be approved by the Ship Register.".

 


Danish receiver of judicial notice

If the receiver of judicial notice is non-Danish, the first name, last name, address, and country of residence must be filled in.

 


Non-Danish receiver of judicial notice


If the receiver of judicial notice needs to be removed, click "Remove receiver of judicial notice".

 


Remove receiver of judicial notice

 

 

 

4.3

Receiver of judicial notice

To add a receiver of judicial notice, click on “add receiver of judicial notice”.

 


Add receiver of judicial notice


The authorizations of the recipient of judicial notice are indicated by clicking next to one of the following authorizations:

 


Choose authorizations


It is required that the type of creditor is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".


Receiver of judicial notice

If the receiver of judicial notice is a company, the company is searched by clicking on the "Search company" button,
after which a dialog box opens where you can search the company.

 


Find company


If the receiver of judicial notice is a person, the nationality must be stated, this is done by clicking on
the menu under "Nationality" and then selecting "Danish" or "Non-Danish"

 


Receiver of judicial notice’s nationality


If the receiver of judicial notice is Danish, the first name, last name, address, e-mail, and date of birth must be filled in.
Unless ticked off: " I attach power of attorney, because it is not possible to invite for digital signing. Please note,
that if you attach a power of attorney, the documentation must be approved by the Ship Register.".

 


Danish receiver of judicial notice


If the receiver of judicial notice is non-Danish, the first name, last name, address, and country of residence must be filled in.


Non-Danish receiver of judicial notice

If the receiver of judicial notice needs to be removed, click "Remove receiver of judicial notice".

 


Remove receiver of judicial notice

 

 

4.4

Ship mortgage

Fill out the following required fields:

  • Amount
  • Currency
  • Interest rate (in %)
  • Addition of interest term
  • Installment or terms paymen
  • Mortgage with right to be advanced

    You can fill out information in the following optional fields:
  • Interest rate variable
  • Termination can take place
  • Date of interest
  • Date of first payment
  • Index for the amount of the mortgage
  • Special terms and conditions

 

Interest rate, payment and installment terms are filled out by selecting in the dropdown menus” Type of loan” and” Type of interest
rate”. If ”Interest rate variable” is filled out, the field” Type of interest rate” will be locked and thus not required.

 


Interest rate, payment, and installment terms


If respect of future mortgage is to be added, click on the box to show a check mark.
After that, a text field will appear in which information about the respected future mortgage can be entered.

 


Respect of future mortgage

 

 

 

 

 

Debtor

 

The existing debtor's nationality and e-mail must be filled in, unless the check mark is ticked for: "I attach power of attorney,
as it is not possible to invite for digital signing. Please note that if you enclose a paper power of attorney, the documentation
must be approved by the Ship Registry. ".

 


Debtor


If the user wants to remove the debtor from the mortgage, the checkmark next to "included as a part in the registration" must be
removed.

 

 
Remove debtor


To add a debtor, click on "Select owner" – After this, a dropdown menu with the ship's owners will appear.

 

 
Choose debtor

When the debtor is selected, it will appear on the page. The debtor's nationality and e-mail must be filled in,
unless the check mark is ticked off: " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register.".

 

 

 
Debtor


If the user wants to remove the debtor, click on "Remove debtor".

 
Remove debtor

 

 

 

 

 

 

 

Creditor - Person

 

The existing creditor's nationality must be filled in, if the nationality is Danish, e-mail and address must be filled in,
unless the check mark is ticked for: " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register. "


Existing creditor – Danish person


The nationality of the existing creditor must be filled in, if the nationality is non-Danish, the address and country of
residence must be filled in, unless ticked off:” I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register.”.

 


Existing creditor: non-Danish person


If the user wants to remove the creditor from the mortgage, the checkmark next to "Included as a part in the registration" is removed.


Remove creditor


To add a creditor, click "+Add creditor".

 


Add creditor

It is required that the type of creditor is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person". In addition, it must be stated whether the creditor is also an agent,
this is done by selecting "Yes" or "No" under "This type is also an agent"

 


Type of creditor

If the creditor is a company, the company is searched by clicking on the "Find company" button, after which a dialog box opens where
you can search the company.

 


Find company


If the creditor is a person, nationality must be stated, this is done by clicking on the menu under "Nationality" and
then selecting "Danish" or "Non-Danish"

 


Nationality of the creditor


If the creditor is Danish, the first name, surname, address, and date of birth must be filled in.

 


Danish creditor


If the creditor is Other, the first name, surname, address, and country of residence must be filled in.

 


Remove creditor

 

 

 

 

 

 

 

 Creditor - Company

 

First name, Last name and e-mail must be filled in for the person entitled to sign, unless the check mark is marked
"I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a power of attorney,
the documentation must be approved by the Ship Register."

 


Existing creditor – company

 

To add an authorized signatory, click on the button "Add authorized signatory / Person authorized to sign for the firm".

 


How to add an authorized signatory

 

First name, last name and e-mail must be completed for the person entitled to authorize, unless the check mark is ticked
for "I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a
power of attorney, the documentation must be approved by the Ship Register."

 

 
Authorized signatory


If the user wants to remove the creditor from the mortgage, the checkmark next to "included as a part in the registration" is removed.

 

 
Remove creditor


To add a creditor, click "+Add creditor".

 


Add creditor

 

It is required that the type of creditor is stated, this is done by clicking on the menu under "Type", and then selecting
either "Company" or "Person". In addition, it must be stated whether the creditor is also an agent, this is done by
selecting "Yes" or "No" under "This type is also an agent"

 


Type of creditor


If the creditor is a company, the company is searched by clicking on the "Search company" button,
after which a dialog box opens where you can search the company.

 


Find company


If the creditor is a person, nationality must be stated, this is done by clicking on the menu under "Nationality"
and then selecting "Danish" or "Other"


Nationality of the creditor

If the creditor is Danish, the first name, surname, address, and date of birth must be filled in.

 


Danish creditor


If the creditor is Other, the first name, surname, address, and country of residence must be filled in.

 


Other creditor

If you want the creditor to be removed, click "Remove creditor."

 


Remove creditor

 

 

 

 

 

 

 

Creditor (”Representative”) 

 

 

To add representative, click "Add representative".

 


Add representative


It is required that the representative's type is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".

 


Type of representative


If the representative is a company, the company is searched by clicking on the "Find company" button, after which a dialog box opens
where you can search the company

 


Find company

If the representative is a person, nationality must be stated, this is done by clicking on the menu under "Nationality" and then
selecting "Danish" or "Other"

 


Nationality of the representative


If the representative is Danish, the first name, surname, e-mail, address, and date of birth must be filled in,
unless you wish to attach power of attorney.

 


Danish representative

 

If the representative is non-Danish, the first name, surname, address and country of residence must be filled in.

 


Other representative


If the representative needs to be removed, click "Remove representative".

 


Remove representative

 

 

 

 

 

 

Agent

 

 

To add agent, click "Add agent".

 


Add agent


After an agent is added, agent authorities must be specified.

This is done by filling in the text field under "Agent authorities"

 


Agent authorities


It is required that the agent's type is stated, this is done by clicking on the menu under "Type", and then selecting either "Company"

 


Type of agent


If the agent is a company, the company is searched by clicking on the "Find company" button, after which a dialog box opens where
you can search the company.

 


Find company

If the agent is a person, nationality must be stated, this is done by clicking on the menu under "Nationality" and then selecting
"Danish" or "Other".

 

 
Nationality of the agent


If the agent is Danish, the first name, last name, e-mail, address, and date of birth must be filled in unless you choose to attach a
power of attorney.

 

 
Danish agent

 

If the agent is other, the first name, surname, address, and country of residence must be filled in.

 


Other agent


If the agent needs to be removed, click "Remove representative".

 


Remove agent

 

 

 

 

 

 

 

4.5

Indemnity bond

Fill out the following required fields:

  •  Amount
  • Currency
  • Mortgage with right to be advanced

    You can fill out information in the following optional fields:

  • Special terms and conditions

 


Step 2: Information – Indemnity bond

 


If respect of future mortgage is to be added, click on the box to show a check mark.

After that, a text field will appear in which information about the respected future mortgage can be entered.

 


Respect of future mortgage

 

 

 

 

 

 

Debtor

 

The existing debtor's nationality and e-mail must be filled in, unless the check mark is ticked for: "I attach power of attorney,
as it is not possible to invite for digital signing. Please note that if you enclose a paper power of attorney,
the documentation must be approved by the Ship Registry."

 


Debtor


If the user wants to remove the debtor from the mortgage, the checkmark next to "included as a part in the registration"
must be removed.

 


Remove debtor


To add a debtor, click on "Select owner" – After this, a dropdown menu with the ship's owners will appear.

 


Choose debtor

 

When the debtor is selected, it will appear on the page. The debtor's nationality and e-mail must be filled in,
unless the check mark is ticked off: " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register."

 


Debtor


If the user wants to remove the debtor, click on "Remove debtor".

 


Remove debtor

 

 

 

 

 

 

Creditor - Person 

 

 

The existing creditor's nationality must be filled in, if the nationality is Danish, e-mail and address must be filled in,
unless the check mark is ticked for: " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register."

 


Existing creditor – Danish person

 

 

The nationality of the existing creditor must be filled in, if the nationality is non-Danish,
the address and country of residence must be filled in, unless ticked off:” I attach power of attorney,
because it is not possible to invite for digital signing. Please note, that if you
attach a power of attorney, the documentation must be approved by the Ship Register.”

 


Existing creditor: Non-Danish person


If the user wants to remove the creditor from the mortgage, the checkmark next to "Included as a part in the registration" is removed.

 


Remove creditor

 

 

 

 

 

 

 

Creditor - Company

 

First name, Last name and e-mail must be filled in for the person entitled to sign,
unless the check mark is marked " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register."

 


Existing creditor – company

 

To add an authorized signatory, click on the button "Add authorized signatory / Person authorized to sign for the firm".

 


How to add an authorized signatory

 

First name, last name and e-mail must be completed for the person entitled to subscribe,
unless the check mark is ticked for " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register. "

 


Authorized signatory

 

If the user wants to remove the creditor from the mortgage, the checkmark next to "included as a part in the registration" is removed.


Remove creditor


To add a creditor, click "+Add creditor".

 


Add creditor

 

It is required that the type of creditor is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".
In addition, it must be stated whether the creditor is also an agent, this is done by selecting "Yes" or "No"
under "This type is also an agent"

 

 


Type of creditor


If the creditor is a company, the company is searched by clicking on the "Search company" button,
after which a dialog box opens where you can search the company.

 


Find company


If the creditor is a person, nationality must be stated, this is done by clicking on the menu under "Nationality"
and then selecting "Danish" or "Other".

 


Nationality of the creditor

 

If the creditor is Danish, the first name, surname, address, and date of birth must be filled in.

 


Danish creditor


If the creditor is Other, the first name, surname, address, and country of residence must be filled in.

 


Other creditor


If you want the creditor to be removed, click "Remove creditor."

 

 
Remove creditor

 

 

 

 

 

 

 

Creditor (”Representative”)

 

 

To add representative, click "Add representative".

 


Add representative

 

It is required that the representative's type is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".

 


Type of representative


If the representative is a company, the company is searched by clicking on the "Find company" button,
after which a dialog box opens where you can search the company.



Find company

 

If the representative is a person, nationality must be stated, this is done by clicking on the menu under "Nationality" and then
selecting "Danish" or "Other"

 


Nationality of the representative


If the representative is Danish, the first name, surname, e-mail, address, and date of birth must be filled in, unless you wish to attach
power of attorney.

 


Danish representative


If the representative is non-Danish, the first name, surname, address and country of residence must be filled in.

 


Other representative


If the representative needs to be removed, click "Remove representative".

 


Remove representative

 

 

 

 

 

 

 

Agent


To add agent, click "Add agent".


Add agent


After an agent is added, agent authorities must be specified. This is done by filling in the text field under "Agent authorities".

 


Agent authorities


It is required that the agent's type is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".

 


Type of agent


If the agent is a company, the company is searched by clicking on the "Find company" button,
after which a dialog box opens where you can search the company.

 


Find company


If the agent is a person, nationality must be stated, this is done by clicking on the menu under "Nationality"
and then selecting "Danish" or "Other"

 


Nationality of the agent


If the agent is Danish, the first name, last name, e-mail, address, and date of birth must be filled in unless
you choose to attach a power of attorney

 


Danish agent


If the agent is other, the first name, surname, address, and country of residence must be filled in.

 


Other agent


If the agent needs to be removed, click "Remove representative".

 


Remove agent

 

 

 

5

Priority ranking

To change the priority ranking, select "Yes" under "Priority ranking".

 


How to change priority ranking


If you want to set priority, click on the dropdown menu under "Set desired priority" and select the desired priority.
If you do not want to set a priority position, check "No desired priority position" is checked.

 


Setting a priority ranking


If the desired priority is not lower than the other rights in the ship, a location is required. This is done by clicking on the "Specify
position" menu and selecting position.

 

 


Specify position


When position is specified, the position in relation to the other rights in the ship will be marked in blue.
Once the correct position is selected, click "Confirm priority ranking".

 

 


Confirm priority ranking


To invite acceptance of page scheme/respect, mark "Invite to accept page scheme/respect" and fill in the nationality,
e-mail and address of the party to be invited to sign.

 


Invite acceptance of page scheme/respect


If it is not desired to invite acceptance of page scheme/respect,
but to register the right with annotation about the displayed rights, mark "Accept annotation".

 


Accept annotation


If it is needed to change the priority position along the way, click on "Change desired priority".

 


Change desired priority

 

 

 

6

Invite to digital signing

 

Once the required fields are filled in, click "Invite to change".

 


Invite to signature


All fields are locked for editing and the system shows who needs to sign digitally.
If errors have been discovered in the entered information, it is possible to withdraw the invitations, correct and invite again.
This can be done by clicking on the "Withdraw invitations" button

 


Withdraw invitations


Once the assignment has been signed, the notification can be reloaded and continued by clicking "Next"

 


Step 2: Information – Continue to the next step

 

 

 

 

7

Attach power of attorney

If there are parties for whom a power of attorney must be attached,
it will be possible to upload attachments to the notification.

Tick: "I enclose power of attorney, as it is not possible to invite for digital signing.
Please note that if you enclose a paper power of attorney, the documentation must be approved by the Ship Registry."


Click "Save and verify.

Click "Upload documentation".

 


Upload documentation


Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

 


Upload documentation


When all files to be uploaded have been added to the list, click "OK".

 


Upload documentation


The system displays the list of documents to be attached to the notification.

Click "Upload attached documents".

 


Upload documentation


The system will show that the upload of the file(s) has been completed and it is now possible to click on "Next".

 


Next enables to move on to the next step

 

 

 

8

Step 3: Registration

 

At this Step, it is possible to verify all entered information before the case is sent for manual case processing
by the Danish Maritime Register.


Step 3: Registration: Accordions that summarize the information entered


It is possible to mark that the report is interdependent on another report and that these must be registered at the same time.

 


Step 3: Registration: Marking interdependent reviews


It is possible to add message(s) to the Danish Maritime Authority.

 


Step 2: Registration: Message(s) to the Danish Maritime Authority

 

Click on "Request registration" to send the case for manual case processing by the Danish Maritime Register.

 


Step 3: Registration

 

 

The registration has now been sent for manual case handling at the Danish Maritime Register and
you can log out and close your window in the self-service or go to the front page and start a new registration.

 


NB: If the reviewer has filled in their email address under the profile page (by hovering over their name
and clicking on profile in the top right), an email will be sent to this email address stating that the review
can continue as soon as all parties' tasks have been completed.

 

 


Step 3: Registration: The case awaits the Ship Register