1

Necessary in order to make the report

The following are necessary in order to make the report:

  • MitID to be able to log in to the Digital Ship Register Self-service

  • Information about the ship to be finally claimed in the Digital Ship Register
    o Signal letters
    o Ship name

  • Information about the conditional seller and the conditional buyer, of the type person:
    o First name
    o Last name
    o Email-address*
    o Address*
    o Birthday*

  • Information about the conditional seller and the conditional buyer, of the type company:
    o Information about authorized signatory / Person authorized to sign for firm
     First name
     Last name
     Email-address*
     Address*
     Birthday*

 

*First name and last name are always necessary to enter on each party. Email address, residential address and date of birth are
necessary if a party is to be invited to sign digitally via MitID.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

Start report

Once you have logged in, you will be met by the view below. You will have to click the “Ships” icon in the menu to the left.

 

 


Menu for Digital Ship Register´s self-service


You must click on "Find ship" to find a ship that is already registered or about to be registered in one of the Danish ship registers.

 


How to add or search a ship

Enter the signal letters of the ship for which changes are desired.
Press ”Enter” on the keyboard or click "Find ship".  If there are multiple results, select the correct one from the list.

 

 
Find ship via signal letters

Unfold the Ownership accordion by clicking on the row (do not click on "Change information")

 
Detailed view for ship

Under "Conditional title(s)" on the right side click on "Report final claim".

 
Detaljevisning for skib

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

Step 1: Finality statement

The conditional seller must confirm that the ship may be endorsed by either:

 

  • Be invited to sign digitally

  • A power of attorney is attached for this part acceptance of the change
3.1

Invite to sign digitally

Verify that the email address is correct or update it to a correct email address for the conditional seller.


Click "Invite to sign".


Step 1: Finality statement: Invite to sign

 

 

The system will send an email to the party(s) that need to sign digitally.
As soon as all parties who are going to sign digitally have signed or it has been decided that a power of attorney must be
attached for all parties, it will be possible to upload documentation.


The system shows who needs to sign digitally. If errors have been discovered in the entered information, e.g. email address, it is
possible to withdraw the invitations, adjust and invite again.

This can be done by clicking on the "Withdraw invitations" button.

 

 


Step 1: Finality statement: Withdraw invitations

Open the report again once the conditional seller has signed digitally.

NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the review can continue as soon as all parties' tasks have been
completed.

Click ”Next”.

 


Step 1: Finality statement

 

 

 

 

3.2

Attach power of attorney

If there are parties for whom a power of attorney must be attached, it will be possible to upload attachments to the report.

Check ”I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register.”.


Step 1: Finality statement: Upload documentation

Click ”Upload documentation”.

 


Step 1: Finality statement: Upload documentation

Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

 


Step 1: Finality statement: Upload documentation


When all files to be uploaded have been added to the list, click "OK".

 


Step 1: Finality statement: Upload documentation

The system displays the list of documents to be attached to the report. Click "Upload attached documents".

 


Step 1: Finality statement: Next enables to proceed to the next step

 

 

 

 

 

4

Step 2: Registration

At this stage, it is possible to verify all entered information before the case is sent for manual case processing by the Ship Register at
the Danish Maritime Authority.
Under "Report of finally ownership", it is possible to unfold an accordion for each step.

 


Step 2: Registration: Accordions summarizing the information entered


It is possible to mark that the report is interdependent on another report and that these must be registered at the same time.


Step 2: Registration: Marking interdependent reports

It is possible to add message(s) to the Danish Maritime Authority.

 


Step 2: Registration: Message(s) to the Danish Maritime Authority

Click on "Request registration" to send the case for manual processing by the Ship Register.

 


Step 2: Registration

The report has now been sent for manual processing at the Ship Register at the Danish Maritime Authority and you can log out and
close your window in the self-service or go to the front page and start a new registration.

NB: If the reporter has filled in his email address under the profile page (by hovering your mouse over his name and clicking on
profile at the top right), then an email will be sent to this email address about the outcome of the case processing at the Ship
Register.

 


Step 2: Registration