1

Necessary to make the notification

The following are necessary to make the notification:

 

  • MitID to be able to log in to the Digital Ship Register Self-service

  • Information about the mortgage
    o Pant-ID on owner mortgage, where sub mortgage must be registered
    o Amount
    o Currency

  • The following information about relevant parties of the person type:
    o First name
    o Last name
    o Email-address*
    o Address*
    o Birthday*

  • The following information about relevant parties of the company type:
    o CVR-number
    o Information regarding the authorized signatory / person authorized to sign for the firm:
    - First name
    - Last name
    - Email-address*
    - Address*
    - Birthday*

*First name and last name are always necessary to enter on each party. Email address, residential address and date of birth are
necessary if a party is to be invited to sign digitally via MitID.

2

Start reporting

Once you have logged in, you will be met by the view below. You will have to click the “Ships” icon in the menu to the left.


Menu for Digital Ship Registers self-service


You must click on "Find ship" to find a ship that is already registered or about to be registered in one of the Danish ship registers

 


How to add or search a ship


Enter the signal letters of the ship for which changes are desired.
Press” Enter” on the keyboard or click "Find ship".

If there are multiple results, select the correct one from the list.

 


Find ship via signal letters


Hover your mouse over the "Mortgage" accordion, then click "Sub-mortgage" in the drop-down menu.

Please note that this option is not displayed if there is no registered owner mortgage on the ship.

 


Detailed view for ship

 

 

 

 

3

Step 1: Information

 

Fill in the following fields, which are required:

  • Enter owner mortgage
  • Amount
  • Currency
  • Mortgage with right to be advanced

    An optional text can be entered in the following fields:
  • Special terms

 

To specify which owner mortgage to sub-mortgage, select the desired mortgage from the list,
which can be found by clicking on the menu under "Choose owner’s mortgage".

 


Amount and currency


If it is desired to specify special terms that apply to the mortgage, these can be indicated in the text field under "Special terms".

 

 
Special terms


It is indicated whether the mortgage should be promotional, by selecting "Yes" or "No" under "Mortgage with right to be advanced".

 

 
Mortgage with right to be advanced


The submortgagor's e-mail must be stated if their nationality is Danish,
unless POA is to be used for this party and the following is ticked:
"I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a power of
attorney, the documentation must be approved by the Ship Register."

 


Submortgagor


To add submortgagee, click on "Add submortgagee".

 

 
Submortgagee

It is indicated whether the submortgagee is a person or company by pressing the menu under
"Type" and selecting "Person" or "Company".

 
Submortgagee type


If the submortgagee is a company, click on the "Search company" button,
which opens a dialog box opens where you can search for the desired company.

 


Search for company


If the submortgagee is a person, nationality must be stated, this is done by clicking on the menu under "Nationality" and then
selecting "Danish" or "Other".

 


Nationality of submortgagee


If the submortgagee is Danish, the First name, Last name, Address, and Birthday must be filled in.

 


Danish submortgagee


If submortgagee is Other, the First name, Last name, address, and Country of residence must be filled in.

 


Non-Danish submortgagee

If the submortgagee is to be removed, click on "Remove submortgagee".

 


Delete submortgagee

 

 

 

3.1

Invite to digital signing

Click on "Invite for signature" / "Save and verify" and the system will send an email to the parties who need to sign digitally.
As soon as all parties who have to sign digitally have signed or it has been decided that a power of attorney must be
attached for all parties, it will be possible to upload documentation.

 


Invite to signature


All fields are locked for editing and the system shows who needs to sign digitally.
If errors have been discovered in the entered information, it is possible to withdraw the invitations, correct and invite again.

This can be done by clicking on the "Withdraw invitations" button

 

 


Withdraw invitations


Reopen the registration once everyone has digitally signed.


NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the review can continue as soon as all parties' tasks have been
completed.

 

 

 

3.2

Attach power of attorney

If there are parties for whom a power of attorney must be attached, it will be possible to upload attachments to the notification.

Check: "I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a power of
attorney, the documentation must be approved by the Ship Register."


Click "Save and verify”.

Click "Upload documentation".


Upload documentation


Drag the files into the dotted box at the top or click "Select file(s)" to select the files to be uploaded.

 


Upload documentation

When all files to be uploaded have been added to the list, click "OK".

 


Upload documentation

 

The system displays the list of documents to be attached to the notification. Click "Upload attached documents".


Upload documentation


The system will show that the upload of the file(s) has been completed and it is now possible to click on "Next".


Next enables to move on to the next step

 

 

 

4

Step 2: Registration

 At this step, it is possible to verify all entered information before the case is sent for manual case
processing by the Danish Maritime Authority.

 


Step 2: Registration: Accordions that summarize the information entered


It is possible to mark that the registration is interdependent on another notification and that these must be registered at the same
time.


Step 3: Registration: Marking interdependent reviews


It is possible to add message(s) to the Danish Maritime Authority.

 


Step 2: Registration: Message(s) to the Danish Maritime Authority

 

Click on "Request registration" to send the case for manual case processing by the Danish Maritime Authority.

 


Step 3: Registration

 

The registration has now been sent for manual case processing at the Danish Maritime Register and you can log out and close your
window in the self-service or go to the front page and start a new registration.

 


Step 3: Registration: The case awaits the Ship Register

 

 

 

5

Change of submortgage

Start reporting

 

Once you have logged in, you will be met by the view below. Click the “Ships” icon in the menu to the left


Menu for Digital Ship Registers self-service


Click on "Find ship" to find a ship that is already registered or about to be registered in one of the Danish ship registers.

 


How to add or search a ship

Enter the signal letters of the ship for which changes are desired.
Press” Enter” on the keyboard or click "Find ship".

If there are multiple results, select the correct one from the list.

 


Find ship via signal letters


Click on "Mortgages" to see a list of the registered rights in the ship.

 


Detailed view for ship


Click the pencil icon next to the mortgage you want to change.


How to start a mortgage change

 

 

 

 

 

5.1

Step 1: Add ships

If other ships are to be covered by the registration, enter the ship’s signal letters in the text field "Enter the signal letters of the ship”.



Once the signal letters have been entered, click on "Add ship".

 


Add ships


The added ship now appears on the page

 


Add ships


Once all the ships to be covered by the registration have been added, click "Next".

 

 


Add ships

 

 

 

 

 

Invite to digital signing

 

Click on "Invite for signature" / "Save and verify" and the system will send an email to the parties who need to sign digitally. As soon
as all parties who have to sign digitally have signed or it has been decided that a power of attorney must be attached for all parties, it
will be possible to upload documentation.

 


Invite to signature


All fields are locked for editing and the system shows who needs to sign digitally.
If errors have been discovered in the entered information, it is possible to withdraw the invitations, correct and invite again.

This can be done by clicking on the "Withdraw invitations" button.

 


Withdraw invitations


Reopen the registration once everyone has digitally signed.


NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the review can continue as soon as all parties' tasks have been
completed.

 

 

 

 

 

5.2

Step 2: Information

Fill out the following required fields:

  • Amount
  • Currency
  • Mortgage with right to be advanced


You can fill out information in the following optional fields:

  •  Special terms and conditions


It is possible to add another amount in a different currency, but note that the top pair of amount/currency is the one that is lawfully
binding, while the subsequent pairs of amount/currency are merely informative.

 


Changes to submortgage

 

The submortgagor's e-mail must be stated if their nationality is Danish, unless POA is to be used for this party and the following is
ticked: "I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a power of
attorney, the documentation must be approved by the Ship Register."

 


Submortgagor


To remove a submortgagor, tick: ”Included as a part in the registration”.

 


Remove submortgagor


If the submortgagee is Danish, you have to input e-mail and address.


Danish submortgagee


If the submortgagee is ”Other” it is required to input the party’s address and country of residence.


Other submortgagee


To remove a submortgagee tick: ”Included as a part of the registration”.


Remove submortgagee


To add a new submortgagee, click on: ”+Add submortgagee”.

 


Add submortgagee


It is indicated whether the submortgagee is a person or company by pressing the menu
under "Type" and selecting "Person" or "Company".


Submortgagee type


If the submortgagee is a company, click on the "Search company" button, which opens a dialog
box opens where you can search for the desired company.

 


Search for company

If the submortgagee is a person, nationality must be stated, this is done by clicking on the menu
under "Nationality" and then selecting "Danish" or "Other".


Nationality of submortgagee


If the submortgagee is Danish, the First name, Last name, Address, and Birthday must be filled in.

 


Danish submortgagee


If submortgagee is Other, the First name, Last name, address, and Country of residence must be filled in.


Delete submortgagee

 

 

 

 

Attach power of attorney

 

If there are parties for whom a power of attorney must be attached, it will be possible to upload attachments to the notification.
Check: "I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a power of
attorney, the documentation must be approved by the Ship Register."


Click "Save and verify”.
Click "Upload documentation".

 


Upload documentation


Drag the files into the dotted box at the top or click "Select file(s)" to select the files to be uploaded.

 


Upload documentation

When all files to be uploaded have been added to the list, click "OK".

 


Upload documentation


The system displays the list of documents to be attached to the notification.

Click "Upload attached documents".

 


Upload documentation

The system will show that the upload of the file(s) has been completed and it is now possible to click on "Next".


Next enables to move on to the next step

 

 

 

 

 

 

 

 

 

5.3

Step 3: Registration

At this step, it is possible to verify all entered information before the case is sent for manual case processing
by the Danish Maritime Authority.


Registration: Accordions that summarize the information entered

 

It is possible to mark that the registration is interdependent on another notification and that these must
be registered at the same time.

 


Registration: Marking interdependent reviews

 

It is possible to add message(s) to the Danish Maritime Authority.


Registration: Message(s) to the Danish Maritime Authority


Click on "Request registration" to send the case for manual case processing by the Danish Maritime Authority.

 


Registration

 

The registration has now been sent for manual case processing at the Danish Maritime Register and
you can log out and close your window in the self-service or go to the front page and start a new registration.

 


Step 3: Registration: The case awaits the Ship Register

 

 

 

 

 

6

Deletion of submortgage

Start reporting


Once you have logged in, you will be met by the view below.

Click the “Ships” icon in the menu to the left.

 


Menu for Digital Ship Registers self-service


Click on "Find ship" to find a ship that is already registered or about to be registered in one of the Danish ship registers.


How to add or search a ship


Enter the signal letters of the ship for which changes are desired.
Press” Enter” on the keyboard or click "Find ship".

If there are multiple results, select the correct one from the list.

 


Find ship via signal letters


Click on "Mortgages" to see a list of the registered rights in the ship.

 


Detailed view for ship


Click on the trash can icon next to the mortgage that should be deleted.

 


This is how to start a mortgage deletion flow

 

 

6.1

Step 1: Information

If the submortgagee is Danish, you have to input e-mail and address.


Danish submortgagee


If the submortgagee is ”Other” it is required to input the party’s address and country of residence.

 


Other submortgagee

 

 

 

 

 Invitér til digital signering

 

Click on "Invite to deletion" / "Save and verify" and the system will send an email to the parties who need to sign digitally.

As soon as all parties who have to sign digitally have signed or it has been decided that a power of attorney must be
attached for all parties, it will be possible to upload documentation.

 


Invite to deletion


All fields are locked for editing and the system shows who needs to sign digitally.
If errors have been discovered in the entered information, it is possible to withdraw the invitations, correct and invite again.

This can be done by clicking on the "Withdraw invitations" button.

 


Withdraw invitations

Reopen the registration once everyone has digitally signed.


NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the review can continue as soon as all parties' tasks have been
completed.

 

 

 

 

 

 

 Attach power of attorney

 

If there are parties for whom a power of attorney must be attached, it will be possible to upload attachments to the notification.

Check: "I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a power of
attorney, the documentation must be approved by the Ship Register."


Click "Save and verify”.

Click "Upload documentation".

 


Upload documentation


Drag the files into the dotted box at the top or click "Select file(s)" to select the files to be uploaded.

 


Upload documentation


When all files to be uploaded have been added to the list, click "OK".

 


Upload documentation


The system displays the list of documents to be attached to the notification. Click "Upload attached documents".

 


Upload documentation


The system will show that the upload of the file(s) has been completed and it is now possible to click on "Next".

 


Next enables to move on to the next step

 

 

 

 

 

 

 

6.2

Step 2: Registration

At this step, it is possible to verify all entered information before the case is sent for manual case
processing by the Danish Maritime Authority.

 


Registration: Accordions that summarize the information entered


It is possible to mark that the registration is interdependent on another notification and that these
must be registered at the same time.

 


Registration: Marking interdependent reviews

 

It is possible to add message(s) to the Danish Maritime Authority.

 


Registration: Message(s) to the Danish Maritime Authority

 

Click on "Request registration" to send the case for manual case processing by the Danish Maritime Authority.

 


Registration

 

The registration has now been sent for manual case processing at the Danish Maritime Register
and you can log out and close your window in the self-service or go to the front page and start a new registration.

 


Step 3: Registration: The case awaits the Ship Register